Top-Rated Apps for accounting software that work with Zapier

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The Best Accounting Software Apps That Integrate with Zapier

Businesses are always searching for technologies that will improve efficiency and streamline their operations in the fast-paced digital world of today. Any firm needs accounting, and this one is no different. Accounting procedures, which were once heavily reliant on paperwork and manual processes, have undergone significant change. The recording, processing, and reporting of financial data has been revolutionized by modern technology, particularly cloud-based applications. Accounting software that seamlessly interfaces with automation solutions like Zapier has grown in significance in this setting.

Zapier is a potent automation solution that allows your preferred apps and services to be smoothly integrated with one another. It enables users to design “Zaps,” or processes, in which activities in one app automatically cause answers in another. These interfaces can streamline numerous financial tasks, cut down on errors, and save a significant amount of time for accounting professionals.

This post examines the features, advantages, and ways in which some of the best accounting programs that integrate easily with Zapier can streamline your bookkeeping procedures.

1. QuickBooks Online

One of the most widely used cloud-based accounting programs is QuickBooks Online, created by Intuit and mostly used by small and medium-sized enterprises. It offers a complete accounting system with features including financial reporting, bank reconciliation, spending monitoring, and invoicing.

With QuickBooks Online’s seamless integration with Zapier, users can automate a variety of operations, including tracking spending, syncing invoices, and adding new clients. For instance, you may automate a process that enters new client data into QuickBooks straight from a form that is submitted on your website.


  • Automation

    : Automates repetitive tasks, reducing human error and saving time.

  • Inventory Management

    : Helps businesses manage stock levels efficiently.

  • Reporting

    : Offers insightful financial reports for better decision-making.

2. Xero

Another well-liked accounting program is Xero, which is renowned for its powerful features and easy-to-use interface. It offers financial reporting, bank reconciliation, payroll, and invoicing. Additionally, customers may do their accounting while on the road via Xero’s mobile app.

Users may automate processes like generating new invoices or recording expenses from other apps thanks to Xero’s integration with Zapier. To streamline client administration, you could, for example, set up a zap that adds a new client to Xero from a webform submission.


  • Simplicity

    : Intuitive design makes it accessible, even for non-accountants.

  • Collaboration

    : Allows multiple users to collaborate in real-time.

  • App Ecosystem

    : Integrates with hundreds of third-party applications for extended functionality.

3. FreshBooks

FreshBooks, which was created especially for service-based companies, is excellent at time management, expenditure tracking, and invoicing. Because of its ease of use and customer service, freelancers and small business owners really like it.

When specific requirements are satisfied, FreshBooks can use Zapier to automatically generate invoices or track spending. For example, when a new sale is concluded, you may configure a Zap to collect information from a CRM and convert it into an invoice in FreshBooks.


  • Time Tracking

    : Helps track billable hours easily.

  • Client Communication

    : Streamlined invoicing and follow-ups improve client interactions.

  • Mobile Usage

    : Capabilities to manage accounts anywhere through mobile devices.

4. Wave

Wave is a free accounting program ideal for freelancers and small enterprises. It provides basic accounting functions like reporting, expense tracking, and invoicing.

By integrating with Zapier, Wave enables automated expense reporting and invoice preparation in response to additional triggers, including form submissions or online store purchases. You may save a lot of money by streamlining the financial aspect of your business in this way.


  • Cost-Effective

    : Offers free accounting services, which can be a boon for startups.

  • User-Friendly

    : Easy navigation and a simple interface for new users.

  • Professional Invoicing

    : Allows businesses to send professional invoices to clients with ease.

5. Zoho Books

As a component of Zoho’s business application package, Zoho Books is excellent at assisting companies with effective financial management. It has functions including spending tracking, project billing, and invoicing.

Businesses may automate processes like delivering invoice details from an eCommerce platform or automatically recording payments by integrating Zoho Books with a variety of apps via Zapier.


  • Integrated Suite

    : Works well with other Zoho products, providing a holistic view of business operations.

  • Custom Reports

    : Offers customizable reports to meet specific business needs.

  • Collaboration

    : Multiple users can access and collaborate on financial data.

6. Invoice Ninja

A free invoicing and billing tool called Invoice Ninja enables companies to efficiently control spending and produce powerful invoices in a timely manner.

Invoice Ninja may utilize Zapier to automatically create invoices in response to certain triggers, such as completed project statuses or new leads in your CRM.


  • Free Tier

    : A fully functional free version is available for small businesses.

  • Customization

    : Offers extensive customization for invoices and billing statements.

  • Client Portal

    : Contains a user-friendly client portal for easy tracking.

7. Sage Business Cloud Accounting

Small businesses seeking simple accounting solutions are the target market for Sage Business Cloud Accounting (previously Sage One). It provides features for payroll, spending management, invoicing, and reporting.

Sage customers may improve financial operations by automating several tasks, such as syncing invoices and customer data from multiple apps, with Zapier’s connection.


  • Real-Time Collaboration

    : Multiple users can work on accounts at once.

  • Scalability

    : Offers solutions suitable for growing businesses.

  • Budgeting Tools

    : Includes capabilities for budgeting and forecasting.

8. Kashoo

Kashoo is a user-friendly accounting program designed mainly for freelancers and small enterprises. It offers necessary functionalities while concentrating on streamlining the accounting process.

Thanks to Kashoo’s interface with Zapier, customers can automate data entry tasks like tracking spending or generating new invoices depending on predetermined triggers from other apps.


  • Simplicity

    : Streamlined interface makes it easy for users to manage their finances.

  • Mobile Accessibility

    : Full mobile functionality ensures you can manage your accounting on the go.

  • Customer Support

    : Strong emphasis on customer service, with support available when needed.

9. Bill.com

Bill.com helps businesses better manage their accounts payable by streamlining the bill approval and payment process.

Bill.com can streamline the process of aligning your expenditure with your accounting procedures by automating the bill entry and approval procedures with Zapier.


  • Streamlined Payments

    : Facilitates electronic bill payments, reducing paperwork.

  • Approval Workflows

    : Organization of bill approvals improves control within the company.

  • Cash Flow Management

    : Essential tools to manage cash flow effectively.

10. GnuCash

Double-entry bookkeeping, scheduled transactions, and robust reporting are just a few of the robust features that GnuCash, a free open-source accounting program, offers organizations.

Although GnuCash is more commonly known as standalone software, it may be integrated into workflows through Zapier, mostly through third-party integrations, enabling users to automate the import of financial data from several sources.


  • Cost-Free

    : No subscription fee associated with GnuCash.

  • Robust Features

    : Offers robust features typical of enterprise software without the cost.

  • Community Support

    : A strong community provides resources and assistance.

11. Accounting by Wave

Accounting by Wave is a Wave subsidiary designed especially to meet bookkeeping requirements. It has powerful facilities for financial reporting, invoicing, and income and cost management.

Through Zapier, it enables platform automation, allowing companies to effectively synchronize data from several applications.


  • Comprehensive Features

    : Offers full accounting features tailored for small businesses.

  • User-Friendly

    : Very easy for users without extensive accounting knowledge to navigate.

  • Customer Relationship Management

    : Offers methods to manage client relationships along with accounting duties seamlessly.

12. Aplos

With features specifically designed for fund accounting, Aplos is specialized accounting software for churches and non-profits.

Aplos customers can automate a number of procedures with Zapier, guaranteeing that fundraising and donation-related administrative duties are efficient and error-free.


  • Non-Profit Specific Tools

    : Designed with non-profit organizations in mind.

  • Fund Management

    : Robust tools for managing funds, donations, and reporting.

  • User-Friendly Interface

    : Allows new users to adapt quickly without an accounting background.

Conclusion

Accounting software combined with technologies like Zapier is essential in today’s company environment for automating repetitive procedures and optimizing financial processes. There are several software options designed to match your unique demands, whether you are a non-profit organization in need of specialized fund accounting or a freelancer seeking straightforward invoicing solutions.

These highly regarded apps not only improve account management accuracy and efficiency, but they also help businesses develop by improving time management and cutting expenses. By embracing automation with Zapier, you can free up important resources for strategic planning and decision-making.

Take into account how smoothly the accounting software connects with your current apps using Zapier when determining which one is best for your needs. This competence is essential for establishing a smooth workflow that promotes accuracy and productivity in financial management.

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